Before allowing a user to view a document, VDX will check first whether the requesting user is entitled to access the document. Limits may be set up in VDX that control viewing in one of the following ways:
A maximum number of viewings (from 1 to 999, independent of the type of online access e.g. Web Admin. Client , Windows Admin.Client or DocFetch)
A maximum number of days from the first access by the end user (from 1 to 999 days)
A maximum number of days from notification of arrival to the end user (from 1 to 999 days)
Once a limit has been exceeded, the end user will not be offered a document view hotlink.
'Automatic deletion' can be set up in VDX. Once a document has reached one of the viewing limits set in VDX, it will be picked up and deleted from the borrower (requester)’s database on a nightly basis.
'Automatic Deletion' can also be set up on the Responder's system to delete documents when the request satisfies one of the following criteria:
Request status is Cancelled
Request status is Received
Request status is Shipped and a library-defined number of days has passed
Documents meeting one of these criteria are deleted on a nightly basis.
Note: Depending on library-defined settings, this process may also delete document metadata from the request e.g. title of the document, the number of times viewed and when the document was delivered.
A manual delete option is provided. A warning is displayed if the document has not yet been viewed by the end user.